PETERCHURCH PARISH COUNCIL
Councillors are summoned to the Annual Meeting of the Parish Council to be held on
Tuesday 19th May 2026
and will take place in the village hall beginning at 19.00hrs.
- Election of a Chairman
- Election of a Vice Chairman
- Receive apologies for absence.
- To receive declarations of interest and written dispensation requests
- To consider minutes of the previous meetings held on 21st April 2026
- To Review the Resolutions Log and agree any further action as required.
- Meeting dates 26/27 – To review and confirm the meeting dates for 26/27
Tuesday 16th June 2026
Tuesday 21st July 2026
Tuesday 15th September 2026
Tuesday 20th October 2026
Tuesday 17th November 2026
Tuesday 15th December 2026
Tuesday 19th January 2027
Tuesday 16th February 2027
Tuesday 16th March 2027
- Appointment of Councillors to groups and roles – To approve the appointment of Councillors to the following group/workstreams:
- Finance Working Group
- Drainage Workstream
- Traffic Workstream
- Facilities Workstream
- Environment Workstream
- Adoption of Policies – To review and adopt the following policies for 26/27
9.1 Standing Orders Regulations
9.2 Financial Regulations
9.3 Code of Conduct
9.4 Complaints Policy
9.5 Data Protection Policy
9.6 Asset Register
9.7 Publication Scheme
9.8 IT policy
9.9 Grants Policy
9.10 Media Policy
- Open Session
- To receive a briefing from West Mercia Police
- To receive a brief verbal report from the Ward Councillor.
- To receive views of local residents on parish matters
- Footpaths
- To receive an update on any current issues to include feedback from the Footpath Officers.
- To consider signage on Puddling Lane to discourage motorised vehicles.
- To consider quotations for PR18 works to be submitted through PROW funding.
- Planning – To comment on applications to be determined by Herefordshire Council – None received.
- Finance
- To note the current bank balance
- To consider outstanding payments including (but not limited to) the following.
- Clerk’s salary (May 2026) in accordance with her employment contract.
- PAYE & NIC (May 2026)
- Clerk’s May travel costs (included in payslip) – £11.52
- Reimbursement for ground anchor points to MoP for bench works on Stockley Hill – £24.99
- Peterchurch Village Hall (Inv 14) – £20.00
- Marches Grounds Maintenance – Grass Cutting for April (INV-0011) – £240.00
- Financial Monitoring 25/26– To note the current status of the Parish Council finances as of end of 2025/26 financial year
- To review and sign bank reconciliation for 31st March 2026
- To review and sign bank reconciliation for 30th April 2026
- To update Lloyds Bank mandate to include 3 additional signatories.
- To consider the renewal of insurance for 2026/27 at a cost of £680.90
- To consider quotation from Kompan for replacement playground parts at a cost of £143.16
- To note the drainage grant application has been submitted to Herefordshire Council.
- To note the Lengthsman contract and Annual Maintenance Plan has been submitted to Herefordshire Council.
- To consider paying excess of £100 to Zurich Insurance for replacement of Crossways Noticeboard.
- Highways – To provide an overview of progress since the last meeting plus feedback from working groups.
- Drainage – To provide an overview of progress since the last meeting plus feedback from working group.
- Facilities/Environment – To provide an overview of progress since the last meeting plus feedback from working group.
16.1 To consider future monitoring and review of environmental data relating to the River Dore
- To provide update on procurement of toddler equipment.
- To provide update on Fairfield Safer Walking Route.
- To note damaged fencing on recreational field and consider action.
- Clerk Correspondence.
- To raise matters for the next meeting to be held on 16th June 2026
SIGNED: Molly Walters – Clerk DATE: May 2026